Payment – Cancellation Terms Conditions

Payment – Cancellation Terms & Conditions

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.

SUPPORT TERMS & CONDITIONS

Terms and Conditions (TERMS AND CONDITIONS) of Sponsor will be included in the contract as well.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

PAYMENT METHODS

TERMS OF PAYMENT

  • 60% upon receipt of the Sponsorship agreement and invoice
  • 40 % by contractual term.

For Virtual Booths 100% upon receipt of the invoice.

  • All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

​All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

Option 1: Payment by check (€).
Please make checks payable to:
Kenes International Organizers of Congresses Ltd – ESID 2021

Option 2: Payment by Bank Transfer (€).
Please make drafts payable to:
Kenes International Organizers of Congresses Ltd – ESID 2021 

Bank Account:
Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number: 1500934-92-179
Kenes International Organizers of Congresses Ltd
Clearing number – 4835
Swift  – CRESCHZZ80A
IBAN  – CH32 0483 5150 0934 9217 9

All bank charges are the responsibility of the payer.

CANCELLATION / MODIFICATION POLICY

Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: Sherwin Gentle – sgentle@kenes.com 

The organizers shall retain:

  • 50% of the agreed package amount if the cancellation/ modification is made between April 1, 2021 – May 3, 2021 inclusive
  • ​100% of the agreed package amount if the cancellation/ modification is made after May 4, 2021 onwards and inclusive

VAT INFORMATION

VAT (Subject to Change)

All amounts are exclusive of applicable value added, sales or other similar taxes, which must be added to these prices.